The Producers' Forum
Training Lobbying and Networking for the Midlands' creative community

Privacy Policy

Your data and how we use it

At the Producers' Forum we take the security and privacy of the community seriously and commit to managing your personal data in accordance with current legislation and best practice.

What personal data we collect:

The personal data we may capture via newsletter sign-ups, events we run or other contact points on the website will be limited to:

  • Your name
  • Your email address
  • If you choose to take up a paid subscription - payment information and transaction information from our payment handlers 
  • We do NOT store credit card details, they are stored by our payment handler paypal.com

We collect this data about you when you register as a Member at producersforum.org.uk and also when you sign up for our newsletter or events

Cookies:

Cookies are small files that, with your consent, we place on your device. 

When you use the site we use cookies to perform analytical tracking and to maintain login sessions - for example to record which user account you are when you are logged into the site to access secure areas.

Cookies may remain on your computer after you leave our website or after your Internet session finishes. You can block cookies using your browser preferences, and you can delete cookies either via your browser settings or using system utilities.

We use Google Analytics to collect information about site activity, for example so as we can see which parts of the site are most used, and to help us to improve the service. This data is not personally identifiable.

Data processing

In order to provide the service we may need to process your personal data.

We have in place safeguards to ensure that access to your data is restricted to only those people who need access to that data. We regularly audit the information we store, to check how we manage consent for it, that the right people can access it, that it is secure, and that it is removed when no longer needed.

We will not transfer, process or store your data anywhere that is outside of the European Economic Area, unless we have a contractual agreement in place that is of an equivalent standard to GDPR.

If required we may need to pass your details to the police, regulatory bodies or legal advisors.

We will never sell or rent your details to any other organisation.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.

Our legal basis for processing your personal data

We use the personal data you give us:

  • To provide the services to our members, both subscription based online services and email newsletters.
  • To comply with relevant regulations and legislation.

We may pursue these legitimate interests by contacting you by telephone, email, post or on social media.

We rely on legitimate interests as the legal basis to process personal data to the extent that these legitimate interests are not overridden by your individual rights

Your rights with respect to the personal data that we hold

You have the following rights with respesct to the data we hold on you.

  • Right to be informed - Your right to be informed means we have an obligation to inform you clearly about how and why we are processing your data, which is what we do in this Privacy Policy.
  • Right of access - You have the right to request a copy of the data we hold on you.
  • Right to rectification - You are entitled to have personal data rectified if it is inaccurate or incomplete.
  • Right to erasure - In certain circumstances you have the right to require us to remove the personal data we hold about you from our systems. This right may be overridden by our interests. For example, if we had made an award to you as a filmmaker, you could not subsequently insist that we delete all personal data about you from our systems if that made it impossible for us to continue to track the progress of our award to you.
  • Right to restrict processing - This is the right to ask us to stop processing data in certain circumstances. It would apply if you had requested that we rectify or erase your personal data and we were considering whether to comply with that request.
  • Right to data portability - The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services.
  • Right to object - You have the right to object to our relying on Legitimate Interests as the legal basis for processing your personal data.
  • Rights in relation to automated decision making and profiling - Automated decision-making includes such things as credit-scoring by means of an algorithm. You have a right not to be subject to automated decision-making where that is the only basis for a data processor taking a decision which would have a significant effect on you. Doc Society does not use automated decision making and profiling.

Notification of changes to our Privacy Policy

This privacy policy may change from time to time. If any substantial changes are made to in the way there Producers' Forum use your personal information we will notify you by posting a prominent announcement on the Website or by email, as we see fit.

Contact Details

Please get in touch with us if you have any questions about any aspect of this privacy policy,

Email us: info@producersforum.org.uk

Write to us: c/o 37 Sunnybank Road, Oldbury, Birmingham, England, B68 0DB

Your right to be informed means we have an obligation to inform you clearly about how and why we are processing your data, which is what we do in this Privacy Policy.